Business Studies Course - The Office
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Meetings and minutes - Reading

Look at the minutes of the meeting below. Read it and then answer the questions opposite. Check with "Answers" at the bottom of the page.




Minutes 10/12/2012.

The committee was called to order by the chair at 10.30. Apologies were sent by Mr Alson and Mr Chadwick. The first item on the agenda was the approval of the last meeting's minutes.

Mr Duncan raised a point of order, in which he observed that the proposer for the motion to offer Aldebgo Corp a large discount for paying their debt straight away was Mrs Cameron, and not himself. He had in fact seconded the motion, and asked that the minutes be changed to show this. The other participants agreed with this, and the minutes were changed.

The meeting then read the proposal by Miss Phelan that payment to suppliers should be deferred until the goods had been passed by quality control. This was opposed by Mr Duncan who argued that this would be difficult for their smaller suppliers. Mr McTavish, in the chair, said he would take the matter under advisement.

The next item to be considered was individual travel allowances. However, Mrs Cameron pointed out that they did not have a quorum for financial issues, which required six of the seven committee members to be present. Therefore the meeting was adjourned until the following day when Mr Chadwick would be present.


1. Who will be at the meeting tomorrow?
a. Mr Alson.    
b. Mr Duncan.   
c. Mr Chadwick.   
d. Mrs Cameron.   

2. Mr Duncan wanted to say that -
a. Mrs Cameron owed him money.    
b. The minutes were wrong.   
c. He was second in motion.   
d. The points were disordered.   

3. Was Miss Phelan at the meeting?
a. Yes.    
b. No.    
c. We can't tell.   

4. How many people spoke at the meeting?
a. One.   
b. Two.   
c. Three.   
d. Four.   

5. How many people were probably at the meeting?
a. Three.   
b. Four.   
c. Five.   
d. Six.   

6. Miss Phelan's proposal was ...
a. finally accepted.    
b. eventually rejected.   
c. to be decided later.   

7. The number of items considered at the meeting was -
a. Four.   
b. Three.   
c. Two.   
d. One.   

8. Discussions about money require -
a. Mr McTavish.   
b. Mr Chadwick.   
c. the majority of the committee.   
d. all but one of the committee.